Privacy Policy

Effective Date: Updated August 2025 

The Allen Rosen Group, LLC is committed to protecting the privacy and personal data of candidates, clients, and website visitors. This Privacy Policy explains how we collect, use, share, and store personal information submitted via our website contact form and during the recruitment process.

 

1. Who We Are

The Allen Rosen Group, LLC is a legal executive search firm specializing in placing legal professionals with top law firms. 

If you have any questions about this policy, you may contact us at:

Email: callen@allenrosengroup.com
Phone: 201.878.4682

 

2. What Information We Collect

When you fill out our contact form or interact with us in the recruitment process, we may collect:

  • Full name
  • Email address
  • Phone number
  • Any other information you voluntarily provide 

 

3. How We Use Your Information

We process your personal data for the following purposes:

  • To contact you in response to your inquiry
  • To assess your qualifications for current or future job opportunities
  • To match you with potential employers (our clients)
  • To maintain a candidate profile in our internal database
  • To comply with legal obligations

 

4. Lawful Basis for Processing (GDPR Compliance)

We process your personal data under one or more of the following legal bases:

  • Legitimate interest – to carry out recruitment and connect candidates with clients
  • Consent – where required, especially for sensitive or optional data
  • Legal obligation – to comply with labor or data protection laws

 

5. Who We Share Your Data With

We may share your personal information with:

  • Prospective employers or clients who have roles relevant to your experience, only with your knowledge and consent 
  • Background check providers, with your knowledge and consent
  • Regulators, courts, or law enforcement if legally required

We ensure that all third parties maintain appropriate data protection safeguards.

 

6. How Long We Keep Your Data

  • If your application is unsuccessful, we will retain your information for up to 12 months after the last contact, unless you ask us to delete it sooner.
  • If you consent to be considered for future roles, we may retain your data for up to 2 years.
  • Successful candidates’ data will be retained as required by applicable employment laws.

 

7. Your Rights

You may have the following rights under applicable data protection laws:

  • The right to access, correct, or delete your personal data
  • The right to restrict or object to processing
  • The right to withdraw your consent at any time
  • The right to data portability (in certain cases)
  • The right to file a complaint with your data protection authority

To exercise any of these rights, contact us at callen@allenrosengroup.com.

 

8. Security

We implement appropriate technical and organizational measures to protect your data, including:

  • Restricted access to candidate files
  • Secure, encrypted databases
  • Data minimization practices and regular audits

 

9. Cookies and Website Usage

Our website may use cookies to enhance your experience and analyze traffic. You can disable cookies via your browser settings.

 

10. Changes to This Policy

We may update this Privacy Policy occasionally. When we do, we will revise the “Effective Date” at the top of this page. We encourage you to review this policy periodically.

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